2024-2025 Tuition Rates & Policies
Effective August 1, 2024
3% discount given if yearly tuition is paid in full 2 weeks before the child's start date
*The two, three or four days per week chosen must be approved by Heartprints staff before enrollment
**FULL TUITION PAYMENT: Based on 10 month school year August-June or 12 month calendar year
*The two, three or four days per week chosen must be approved by Heartprints staff before enrollment
**FULL TUITION PAYMENT: Based on 10 month school year August-June or 12 month calendar year
Enrollment Fee
There is a one time $150 enrollment/waitlist fee at time of enrollment or when added to the waitlist to secure a child’s spot.
Before & After Care
Please let us know if your child will consistently be attending Before and/or After School Care and what times they will dropped off and picked up. Before and After School Care will be charged for care provided for a child outside of a half or full school day. Billing for after care will be added retroactively to the following month’s bill. There is a 15 minute grace period for drop-off and pick-up before charges accrue.
Late Pick-Up Charge
Heartprints is closed at 6:00pm. If a child is not picked up by that time, a $20 flat fee PLUS $1 per minute will be charged to the child’s account on the following month’s bill. If a child who is enrolled for half days (8:30am-12:30pm) picks up after 12:45pm, they will be charged for a full day, which will be added to the following month’s bill.
Tuition Policy 2023-2024
Tuition is based on enrollment (a reserved space), not on attendance. As an early learning center, tuition is due, for each child, for all contracted days and as such is not reduced or prorated when a child is out sick.
- There is a one time $150 enrollment/waitlist fee at time of enrollment or when added to the waitlist to secure a child’s spot. If a student is on the waitlist and would like to be removed, the fee will be refunded.
- Tuition will be raised no more than 5% at a time and 30 days notice will be given before the raise goes into effect.
- Invoices are sent out the 1st of the month and payment is due on or before the 10th day of the month prior to the month of service.
- Registration Fees/Tuition prepayment is due at the time of enrollment if the student is accepted.
- There is no discount, refund, or other allowance for absence, illness, vacation, holidays, scheduled school closures, or any other reason (in the extreme event of an unforeseen accident or illness resulting in an extended period of absence, some consideration may be made).
- A student’s schedule for 2, 3, or 4 days must be chosen at the time of enrollment and may only be temporarily switched with 24 hour’s written notice, staff approval, and depends on availability to ensure safe teacher to child ratios.
- Requests for a permanent schedule change must be made at least two-weeks before the desired date of the schedule change. Schedule changes are limited to 3 times per calendar year
- If a student is dropped off before or picked up after their enrolled times, the hourly/minute rate for before and/or after school care will be added to the next month’s tuition payment. This is calculated using Brightwheel parent sign-in/out time stamps. We will allow a 15 minute grace period outside of pick-up/drop-off times for half and full days.
- Families who utilize After Care must pick up by closing time of 6:00pm. If they pick up past this time, we will bill an additional fee of $20 flat plus $1 per minute.
- If a child who is enrolled for half days (8:30am-12:30pm) picks up after 12:45pm, they will be charged for a full day, which will be added to the following month’s bill.
- Families are required to pay any ACH ($0.90 per transaction) or credit card (2.9%) transaction fees incurred.
- Late Payment Policy: A late fee of $10 per day is assessed on the Tuition balances outstanding on the 11th of the month. After 5 days of non-payment, the account will be locked and the child will not be accepted for care until the outstanding balance and late fee is paid in full. Should this happen 2 times, the child’s Brightwheel account will be required to be on Auto Pay.
- A $30 fee is charged for any check or auto pay returned by the bank.
- Should you enroll your child any time after the first day of school, the tuition payment due for that month will be prorated based on the daily rate and is due upon enrollment.
- If you withdraw your child before the end of the month and two week’s notice was provided in writing, your final bill will also be prorated by the daily rate.
- A $40 fee will be added to tuition for children who are at least 2.5 years old and in diapers/pull-ups.
- If yearly tuition is paid and there is a tuition increase during that year, families will be required to pay the difference once the increase goes into effect.
- Should a pandemic, extreme weather, or natural disaster force us to close, 50% of contracted tuition will still be required to be paid according to the enrollment agreement. Families will receive distance-learning at least 3 times per week through an online platform (such as Zoom) and learning materials they can safely pick up to use at home. Exceptions to this policy will only be considered on a case by case basis with required documentation.
- Refunds are at the discretion of Heartprints Montessori.
- Failure to make payments may result in disenrollment.
- Unpaid balances at 30 days delinquent will be sent to our contracted collection company. Balances sent to collection will incur an additional 25% fee.
DES Tuition Policy 2023-2024 (if applicable)
- As part of the DES contract, the center is required to collect the DES assigned co-payment.
- DES’s reimbursement daily rates are less than our daily rates, so families must still pay the difference depending on the type of care they need known as additional costs. A Provider/Parent/Guardian Agreement for Child Care Charges outlining additional costs will be completed and signed by both parties.
- Every child is allotted 2 absences for the month. If a child misses more than 2 days per month, we are not reimbursed by DES and therefore families must pay for those days at full price. Those will be billed through Brightwheel.
- As a high quality program that offers competitive tuition rates, full tuition is collected for every child enrolled. Families are responsible for paying the balance of tuition not covered by DES by the 10th of every month through Brightwheel.
- If co-payment and additional costs are not paid, we are required to report to DES for further action.
- The Provider/Parent/Guardian Agreement for Child Care Charges will be completed each time there is a change in tuition.
- Prior to starting, the center must have received verbal confirmation of services from DES. For care to continue, a written service agreement from DES must be on file within 30 days of enrollment. Families will contact the caseworker to follow up if a written agreement is not received.
- Families are responsible for contacting their caseworker for re-authorization for services (please have the caseworker contact the center with verbal reauthorization).
- If the program does not receive verbal reauthorization prior to the last day of the contract, full tuition rates will be billed until reauthorization is received.
- Upon disenrollment from the program, DES will be notified.
- If the family chooses to return to the program, they will need to contact the DES caseworker for reauthorization. The program must receive verbal confirmation of services prior to the first day of attendance. A new Provider/Parent/Guardian Agreement for Child Care Charges will be completed.